When it comes to writing minutes of board meetings the aim is to make a precise document of what happened at the meeting that offers legal protection in the future. You must pay close focus on the most important discussions and the decisions that were made during the meeting. This means that you must ensure that all the necessary information is recorded, including the list of attendees (includes those who attended in person, over the phone, or via online) and their roles, and an account of the time when the meeting ended.
Your board’s minutes shouldn’t be just a summary of all the opinions and comments that were given. The minutes of your board should be non-biased and should not contain any inflammatory or savage expressions of personal disagreements or political commentary. Also, you should remove any tangents or idle chats that were discussed, as these may present liability issues should your board ever be called upon to examine the minutes.
Board meetings typically include discussions that diverge from the agenda. These should be clearly marked off-the record and not included in the meeting minutes. It is better to note that the board was discussing something that was not even on the website here agenda, and not document any details about the discussion. Similarly, you should only note the votes of the board members on certain motions, and provide their reasoning. This will create a transparent and unbiased record of voting that could prove useful in the event that there is a possibility of future legal challenges.
Drafting Board Meeting Minutes
When it comes to writing minutes of board meetings the aim is to make a precise document of what happened at the meeting that offers legal protection in the future. You must pay close focus on the most important discussions and the decisions that were made during the meeting. This means that you must ensure that all the necessary information is recorded, including the list of attendees (includes those who attended in person, over the phone, or via online) and their roles, and an account of the time when the meeting ended.
Your board’s minutes shouldn’t be just a summary of all the opinions and comments that were given. The minutes of your board should be non-biased and should not contain any inflammatory or savage expressions of personal disagreements or political commentary. Also, you should remove any tangents or idle chats that were discussed, as these may present liability issues should your board ever be called upon to examine the minutes.
Board meetings typically include discussions that diverge from the agenda. These should be clearly marked off-the record and not included in the meeting minutes. It is better to note that the board was discussing something that was not even on the website here agenda, and not document any details about the discussion. Similarly, you should only note the votes of the board members on certain motions, and provide their reasoning. This will create a transparent and unbiased record of voting that could prove useful in the event that there is a possibility of future legal challenges.